Custom Basketball Camp Management Software for Collins Enterprises

Parents move through player details and a basketball profile, then add their contact and safety information. They complete the digital waiver and review their answers before choosing payment.

The form supports online payment or an amount due at the door. That choice stays with the registration, so staff can see when a family still needs to pay. LaTanya can control the player limit and open or close registration as needed.

Spectators have a separate purchase flow for individual days or the full weekend. Their admission doesn’t take a player’s place on the camp roster, and their emailed pass includes a code to show at the door.

We also built a way for families to return from a canceled online checkout and continue with their saved answers. They don’t have to start the registration form again.

A coach who wants to promote the camp can share a personal referral link or a printable scannable code. Both take families to the camp page. If the referral includes an eligible discount, it carries through registration and into the checkout price.

LaTanya can then see the paid registrations associated with that coach and which of those players attended. The portal also calculates commission totals for review, using either paid registrations or attendance as the basis.

That gives her a useful way to work with coaches on promotion. A coach has something simple to share with families. LaTanya has a record of the registrations that followed, connected to payment and check-in.

The distinction between signing up and attending matters here. She can look at both when reviewing a coach’s referrals after camp. The system keeps those records together so the referral program can account for what happened at the event.

Once families register, LaTanya can manage the roster and payment status in the portal. She can export player and spectator records, along with digital waiver records, when she needs a spreadsheet or a copy outside the website.

Parent communication is part of that workflow. She can write an update to paid registrants, send herself a test and review the recipient count before sending. The system removes duplicate parent email addresses from the audience, so a parent with multiple paid registrations doesn’t receive the same update for each child.

The portal puts those tasks alongside the registrations they concern, so LaTanya can prepare her roster and contact paid families in the same place.

For a two-day camp, staff can record attendance separately for each day. They can correct a mistaken check-in and print a list for the entrance desk.

Check-in staff have separate access with a limited view of the roster. They can see a flag when a player has a medical note without seeing the medical information itself.

The pay-at-door option continues into this workflow. Staff can see the amount due and record payment before checking in the player. The roster distinguishes a family planning to pay on arrival from one whose payment has already been collected.

Collins Enterprises now has a public camp website with online registration and spectator admission, backed by the private tools LaTanya can use to prepare for camp. Coach referral links connect promotion to the registrations and attendance she can review in the portal.

This is the kind of web design and development we like working on: a site built around what the owner needs to do each day. In this case, that means giving LaTanya a way to manage the details behind the camp and give coaches a practical way to help promote it.

If you run camps and want to talk through a similar workflow, you can reach me here.